Leave Policy and Form

Effective immediately, please complete the attached leave form to request time off for vacation or planned sick leave.  Please, allow at least 72 hours of notice for vacation time and, at least, a week’s notice for planned sick leave.  Requests for leave are to be submitted directly by the team member to his/her supervisor. If leave time is not granted, for any reason, the supervisor is responsible for explaining the rationale and documenting it on the leave form.  

If leave time is granted, the supervisor is also responsible for letting the VP and other members of the team know about the terms of the leave as well as explaining the provisions that the team member has made for the work to be continued in his/her absence. In all instances, it is the responsibility of a supervisor to ensure that leave time is properly documented in monthly leave reports.  

Event Policy and Form

Events in the Division of Equity and Inclusion are collaborative in nature. The leadership for many of these events takes place through the Campus and Community Engagement portfolio, but many of the support functions are carried out by team members throughout the division. As a result, collaboration and information sharing are vital to the success of all DEI events and we have created an event form to facilitate collaboration and information sharing for all team members. An event form must be completed for each event during the initial planning stages. The form should be completed by the team member that is responsible for the event and, subsequently, submitted to the AVP for Campus and Community Engagement and the Interim Director of Finance and Administration/COS during the initial planning stages for each event so that the proper coordination, with other DEI entities, can take place.

Travel Policy and Form

From time to time, DEI colleagues have occasion to travel on UO business. In those instances, we are asking you to complete the relevant travel form, sign, date and submit it to your supervisor for approval. If it is approved, please work with the Interim Director of Finance and Administration to process travel and other related aspects.